Thank you for your interest in the Tea Room for your celebration! We look forward to helping you, please look through our frequently asked questions. If there is anything you need further assistance with, or your question was not answered, please reach out to Jana:
By phone at (503)653-6809 or By email at [email protected]
By phone at (503)653-6809 or By email at [email protected]
Please read through our Frequently Asked Questions:
Q. What is included in my child’s party?:
A. We will provide as many invitations as you need, use of the fantasy wardrobe room with over 250 different gowns, hats, jewelry and accessories in sizes 2T-26W. (Mommy’s are welcome to join in the fun!) The staff assists the girls in the salon for hair styling and light make up application, [if desired]. A mini fashion show is held with the parents as the paparazzi and we arrange for a group picture also.
Our birthday girl wears her choice of tiara and is seated in a throne with her balloon and a service bell to summon us when she or her guests need anything. Lunch is served beginning with little candy cups with gummy bears or fruit snacks. We serve your choice of fruit cups or a relish cup to start off your princess tea. You also get your choice of ONE of four tea sandwich offerings, choice of beverage in a personal teapot, “lil smokies” sausages and cheese cubes on picks, chicken nuggets (or vegetarian alternative), and tater tots.
Each girl receives her own personal place setting. We bake standard cupcakes with the birthday girls choice of batter, frosting, and sprinkles and of course we do the birthday song together! The girls then gather around and our staff assists with the gift opening. We log each gift and who the giver was, and send you home with thank you notes. After gifts, the girls change and then choose a party favor from the treasure chest to take home. The birthday girl also receives a special little gift from us.
Q. Is there anything offered or available for Adult Guests?
A. Yes. We offer complimentary hot coffee, hot chocolate. tea, ice water and sweets.
There is a separate area with seating for them. We also have appetizer plates with fresh grilled artisan breads, or adult cupcakes.
NOTE: THESE ITEMS MUST BE PRE-ORDERED BY THE Wednesday BEFORE YOUR EVENT. They are not available as a same day order at this time.
Q: When should I notify guests about our event?
A: It is recommended to provide your guests with as much notice as possible, you are required to provide your final headcount the Wedesday before your party. We suggest sending your invitations out NO LATER than 2 weeks prior.
Q: Are you able to accommodate dietary restrictions, or allergies?
A: We can usually accommodate gluten free, vegetarian, dairy/egg free, vegan, nut free diets but do not always have these items in stock. There may be a small surcharge for items we do not have available in inventory. For severe allergies, the child’s parent may wish to pack their lunch as we do prepare all of our dishes in a commercial kitchen where there has been nuts, dairy, gluten, meats and eggs. NOTE: THESE ITEMS MUST BE PRE-ORDERED BY THE Wednesday BEFORE YOUR EVENT. They are not available as a same day order at this time.
Q: How do I schedule my party?
A: Please contact Jana by phone at (503) 653-6809 or by email at [email protected] for availability.
PLEASE KEEP IN MIND: A $100.00 deposit is required to secure ALL reservations. You may change your event date or time free of charge the first time (subject to availability). Additional changes result in a $25.00 rescheduling fee. All cancellations will retain a cancellation fee of $25.00. Cancellations made less than 30 days before your event may result in the loss of your full deposit.
Q: What happens if some of our guests are absent, but we have included them in our headcount?
A: Once your final headcount is confirmed- you will be expected to pay for the amount of guests included in your final headcount [given the Wednesday before your event]. We staff and set up based on the number you give us. We will ALWAYS try to accommodate an unexpected guest providing they arrive in a timely manner. However, due to limiting seating, we cannot guarantee seats for guests who have not sent in their RSVP.
Your party is scheduled for 2 hours. We do our very best to make sure your event is wrapped up by the time the 2 hours is up. We cannot run over as we frequently have other events the same day. We will add a $25.00 staffing fee for last minute changes to headcount.
Q: What if I haven’t received an RSVP from some of our guests?
A: . We make arrangements for each party and staff according to the information you provide 3 days prior to your event. Most people will RSVP, however- it is strongly suggested that you contact people the week before if you have not heard from them by your RSVP cut-off date. We will add a $25.00 staffing fee for last minute changes to your headcount. Any unexpected guests will also be subject to a $25 fee.
Q: I forgot to submit my menu choices by the cut off date, what do I do?
A: Should you not respond to us with your choices by the 3 day cut off– we will revert to our most popular menu: PB&J tea sandwiches, chicken nuggets and tots, fruit cups, confetti cupcakes with pink frosting and pink lemonade. We frequently have multiple events on weekends and purchase perishables on a weekly basis. We must allow as much advance notice as is reasonably possible for menu modifications. It is imperative to have your information in order to provide our very best service.
Q: Something unexpected came up, can I cancel OR reschedule our event?
A: Yes, with stipulations. One reschedule is free of charge providing the changed date is available, and you give us appropriate notice. Since your deposit secures the date and time, cancellations made less than 30 days before are subject to a $25.00 booking fee. If a cancellation is made two weeks or less will forfeit the deposit unless event is rescheduled.
Q: Can we take pictures/videos?
A: Absolutely! It is highly encouraged. However, if you do not own a camera, or you would like [non-cellphone] pictures taken please contact Jana to make arrangements. Please ask for our staff members consent before including them in photographs.
Q: Are family members or parents included in the final headcount?
A: No, they are not included in the headcount, but it is nice to know how many will be attending. Please let parents, grandparents, and other adult guests know that due to limited space we do ask that they remain close to the adult table, or that they steer clear of the walking path. This is to minimize spills, table accidents, and to ensure that our staff has appropriate [and a safe amount of] room to help the kids. We got this! This is your time to relax.
Q: I would like to come for lunch. Are you open to the public?
A: Unfortunately we are not open to the public at this time. We are reservation only.
Q: Can I set up my own decorations?
A: Yes, but keep in mind we cannot offer more than 20 minutes before the party to set up.
- PLEASE NOTE- THE MILWAUKIE LOCATION IS NO LONGER OPEN. WE ARE NOW LOCATED AT 1114 MOLALLA AVENUE IN OREGON CITY
- NO OTHER OUTSIDE FOOD BESIDES A CAKE IS ALLOWED.
- If you require menu modification, but please be aware that doing so may incur a surcharge to cover the cost of additional items not normally carried in our inventory at the tea room. NOTE: THESE ITEMS MUST BE PRE-ORDERED BY THE Wednesday BEFORE YOUR EVENT. They are not available for same day ordering.
- Parties must be scheduled with no less than two week's notice for staffing purposes. This also ensures that your guests have ample time to RSVP to your event, so that we may have an accurate headcount.
- We do not include an automatic gratuity at our Tea Room. If you wish to recognize your hostess you may do so when you pay.
- The parties are two hours long, A $100.00 deposit is required in full to secure your choice of date and time. It is suggested you book early as the schedule can fill up quickly and we book based on the earliest paid deposit.
- Last minute changes to headcount may be subject to a staffing fee of $25.00 per each extra staff.
- Our parties are normally scheduled from 11:00-1:00, 2:00-4:00 or [periodically] 5:00-7:00
- The price is $325.00 flat rate for up to ten guests ($25 each after 10 up to 12) – We no longer offer small or mobile parties. [price does not include menu ‘extras’, please see our menu tab for pricing] .
- Deposits for parties that are scheduled at the two week cut off are non-refundable. Please see our refund policy for more information.
Q. What is included in my child’s party?:
A. We will provide as many invitations as you need, use of the fantasy wardrobe room with over 250 different gowns, hats, jewelry and accessories in sizes 2T-26W. (Mommy’s are welcome to join in the fun!) The staff assists the girls in the salon for hair styling and light make up application, [if desired]. A mini fashion show is held with the parents as the paparazzi and we arrange for a group picture also.
Our birthday girl wears her choice of tiara and is seated in a throne with her balloon and a service bell to summon us when she or her guests need anything. Lunch is served beginning with little candy cups with gummy bears or fruit snacks. We serve your choice of fruit cups or a relish cup to start off your princess tea. You also get your choice of ONE of four tea sandwich offerings, choice of beverage in a personal teapot, “lil smokies” sausages and cheese cubes on picks, chicken nuggets (or vegetarian alternative), and tater tots.
Each girl receives her own personal place setting. We bake standard cupcakes with the birthday girls choice of batter, frosting, and sprinkles and of course we do the birthday song together! The girls then gather around and our staff assists with the gift opening. We log each gift and who the giver was, and send you home with thank you notes. After gifts, the girls change and then choose a party favor from the treasure chest to take home. The birthday girl also receives a special little gift from us.
Q. Is there anything offered or available for Adult Guests?
A. Yes. We offer complimentary hot coffee, hot chocolate. tea, ice water and sweets.
There is a separate area with seating for them. We also have appetizer plates with fresh grilled artisan breads, or adult cupcakes.
NOTE: THESE ITEMS MUST BE PRE-ORDERED BY THE Wednesday BEFORE YOUR EVENT. They are not available as a same day order at this time.
Q: When should I notify guests about our event?
A: It is recommended to provide your guests with as much notice as possible, you are required to provide your final headcount the Wedesday before your party. We suggest sending your invitations out NO LATER than 2 weeks prior.
Q: Are you able to accommodate dietary restrictions, or allergies?
A: We can usually accommodate gluten free, vegetarian, dairy/egg free, vegan, nut free diets but do not always have these items in stock. There may be a small surcharge for items we do not have available in inventory. For severe allergies, the child’s parent may wish to pack their lunch as we do prepare all of our dishes in a commercial kitchen where there has been nuts, dairy, gluten, meats and eggs. NOTE: THESE ITEMS MUST BE PRE-ORDERED BY THE Wednesday BEFORE YOUR EVENT. They are not available as a same day order at this time.
Q: How do I schedule my party?
A: Please contact Jana by phone at (503) 653-6809 or by email at [email protected] for availability.
PLEASE KEEP IN MIND: A $100.00 deposit is required to secure ALL reservations. You may change your event date or time free of charge the first time (subject to availability). Additional changes result in a $25.00 rescheduling fee. All cancellations will retain a cancellation fee of $25.00. Cancellations made less than 30 days before your event may result in the loss of your full deposit.
Q: What happens if some of our guests are absent, but we have included them in our headcount?
A: Once your final headcount is confirmed- you will be expected to pay for the amount of guests included in your final headcount [given the Wednesday before your event]. We staff and set up based on the number you give us. We will ALWAYS try to accommodate an unexpected guest providing they arrive in a timely manner. However, due to limiting seating, we cannot guarantee seats for guests who have not sent in their RSVP.
Your party is scheduled for 2 hours. We do our very best to make sure your event is wrapped up by the time the 2 hours is up. We cannot run over as we frequently have other events the same day. We will add a $25.00 staffing fee for last minute changes to headcount.
Q: What if I haven’t received an RSVP from some of our guests?
A: . We make arrangements for each party and staff according to the information you provide 3 days prior to your event. Most people will RSVP, however- it is strongly suggested that you contact people the week before if you have not heard from them by your RSVP cut-off date. We will add a $25.00 staffing fee for last minute changes to your headcount. Any unexpected guests will also be subject to a $25 fee.
Q: I forgot to submit my menu choices by the cut off date, what do I do?
A: Should you not respond to us with your choices by the 3 day cut off– we will revert to our most popular menu: PB&J tea sandwiches, chicken nuggets and tots, fruit cups, confetti cupcakes with pink frosting and pink lemonade. We frequently have multiple events on weekends and purchase perishables on a weekly basis. We must allow as much advance notice as is reasonably possible for menu modifications. It is imperative to have your information in order to provide our very best service.
Q: Something unexpected came up, can I cancel OR reschedule our event?
A: Yes, with stipulations. One reschedule is free of charge providing the changed date is available, and you give us appropriate notice. Since your deposit secures the date and time, cancellations made less than 30 days before are subject to a $25.00 booking fee. If a cancellation is made two weeks or less will forfeit the deposit unless event is rescheduled.
Q: Can we take pictures/videos?
A: Absolutely! It is highly encouraged. However, if you do not own a camera, or you would like [non-cellphone] pictures taken please contact Jana to make arrangements. Please ask for our staff members consent before including them in photographs.
Q: Are family members or parents included in the final headcount?
A: No, they are not included in the headcount, but it is nice to know how many will be attending. Please let parents, grandparents, and other adult guests know that due to limited space we do ask that they remain close to the adult table, or that they steer clear of the walking path. This is to minimize spills, table accidents, and to ensure that our staff has appropriate [and a safe amount of] room to help the kids. We got this! This is your time to relax.
Q: I would like to come for lunch. Are you open to the public?
A: Unfortunately we are not open to the public at this time. We are reservation only.
Q: Can I set up my own decorations?
A: Yes, but keep in mind we cannot offer more than 20 minutes before the party to set up.
If your question was not answered, or for further inquiry on what to expect at the Tea Room: